Document issuing - invoicing
Planning, preparation and monitoring of the budget

An integral part of any business operation system is the preparation of the annual budget, which should unite the expected revenues and planned expenditures.

Assistance in the preparation of the budget is provided by the experience of the preceding year and the expected revenue from the contracts.

All this is summarized in the budgeting feature within TotalObserver. Through a simple and intuitive interface, the user is able to create the budget for the facility or a company that leads the operations.

The user selects which revenue and expenditure categories will be included in the budget and performs their planning (budgeting). Expense invoices which are entered into the software are being tracked as cost items.

The costs can be entered through a semi-automated interface that relies on data from the daily bank statements, as well as manual recording of payments. All costs associated with a specific cost category, as well as the specific object on which they occurred. This creates the basis for a precise analysis of spending, allowing for further analysis and optimization.

Revenues are monitored through invoicing services and are also related to certain revenue categories, which links them with the budget.

A set of reports enables the monitoring of the realization of the budget on a monthly and annual basis, as well as the export of data into a suitable form for further use (eg Excel).

TotalObserver allows the comparation of the planned and actual revenues and expenditures, making it possible to monitor the level of realization and deviation from the plan - the budget.

Some of the solutions for documents issuing

Invoicing automation

TotalObserver enables to automate tasks of billing and follow-up billing.

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Recharging of costs

The software allows TotalObserver the recharging of costs for utilities, water, electricity, gas and other services to the tenants/occupants.

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Charges based on turnover (turnover fee)

Part of doing business in certain specific market segments also includes the charging of clients based on the client's turnover in a period of time. TotalObserver enables the automation of these activities.

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Invoicing in free form

Charging the clients for services or materials, creating proinvoices and invoices, as well as monitoring the collection is simple in the software solution TotalObserver.

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One software - multiple companies

One license of TotalObserver can be used to manage several companies.

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Multi-currency work

In the multi currency it is possible to use an automated service that takes over the exchange rate of the National Bank, it is also possible to manually enter the exchange rate of commercial banks.

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The monitoring of collection

A critical part of the process of invoicing and overall business process is monitoring the collection.

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