Document issuing - invoicing
Invoicing automation

TotalObserver enables to automate tasks of billing and follow-up billing.

Contracts are initially recorded into the software, with all the characteristics (the validity of contracts, billing period , the exchange rate, guarantees, insurance policies , etc.), and software takes over the generating items for collection in accordance with the entered data. The output from the process are:

  • Claims for collection corresponding charges: rent, maintenance, servicing, and so on.
  • Financial Documents: proinvoices , invoices, advanced invoices, etc.
  • Linking the charges and invoicing, with reference to the exchange rate.
  • Documents prepared for batch printing, which considerably reduce the time required for realization.
This set provides the following process:
  • Less resources required for invoicing - complete invoicing, printing and distribution can be accomplished in one day.
  • Reduction of margin for error.
  • Automatic retrieval rate of NBS (or manually entering of the commercial bank ehchange rate) and calculations based on it.
  • Monitoring the charge in one currency referenced to another currency, reducing losses on exchange rate differences.
  • Reports and summaries.
Some of the solutions for documents issuing

Recharging of costs

The software allows TotalObserver the recharging of costs for utilities, water, electricity, gas and other services to the tenants/occupants.

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Charges based on turnover (turnover fee)

Part of doing business in certain specific market segments also includes the charging of clients based on the client's turnover in a period of time. TotalObserver enables the automation of these activities.

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Invoicing in free form

Charging the clients for services or materials, creating proinvoices and invoices, as well as monitoring the collection is simple in the software solution TotalObserver.

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One software - multiple companies

One license of TotalObserver can be used to manage several companies.

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Multi-currency work

In the multi currency it is possible to use an automated service that takes over the exchange rate of the National Bank, it is also possible to manually enter the exchange rate of commercial banks.

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The monitoring of collection

A critical part of the process of invoicing and overall business process is monitoring the collection.

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